SmallCrew Cleaning Price Calculator: Flat Rate per Visit

The numbers shown are example values to start from. Replace them with your own; the result updates as you type. The tool does not know your local market and does not recommend a rate.

Your visit

What you want to earn per hour of your own time ($)

What you want to take home per hour before your own taxes. The tool does not know your market.

Cleaning hours per visit

Time inside the home for a typical recurring visit.

Drive and setup time per visit (hours)

Door to door minus cleaning: driving, loading, and parking.

Supplies per visit ($)

What one visit uses, not the whole bottle.

People on the job, including you

Enter 1 if you clean alone. Each extra person is paid at the helper rate under More detail.

Card or processing fee (%)

The price is grossed up so the fee comes out of the price, not your earnings.

More detail: vehicle cost, helper rate, overhead, first clean, and rounding

Round-trip miles per visit

Your door to the client's door and back.

Vehicle cost per mile ($)

Fuel, maintenance, and wear. Enter your own figure or the current standard mileage rate.

Hourly cost of each additional person, including overhead ($)

Paid for cleaning hours plus drive hours, the same door-to-door time as you.

Overhead for software, insurance, phone, and admin time (%)

A percentage added to cover the costs that are not per visit.

Cleaning hours for a first or deep clean

The first visit usually takes longer; the same drive time and costs apply.

Round the price up to

Always up, never down, so the rounded price still meets your target.

Frequency for the monthly figure

Only changes which frequency the monthly card shows; the table shows all three.

Enter your numbers to see your flat rate.

The flat rate is a floor built from your numbers: your target earnings for door-to-door time, plus helper pay, vehicle cost, and supplies, plus your overhead percentage, grossed up so the card fee comes out of the price, then rounded up. It is not a market rate; only you know what clients in your area will pay.

Earnings per hour is what you keep per door-to-door hour at the rounded price after costs, overhead, and the fee. Gross per cleaning hour is the price divided by cleaning hours only, the number people compare when they quote hourly; it is not what you earn.

Where the flat rate goes: your earnings, helper pay, vehicle, supplies, overhead, card fee, and the round-up.

Revenue per client by frequency

Frequency	Visits a month	Revenue a month

What one change would do to the rate

Change	Flat rate	Difference

See what this client is worth Project a year at this price Check whether software pays for itself

Each link opens that tool with this price and your visit details filled in.

How this calculates

Your own time goes in as target earnings, not as a cost: the hours you want to be paid for are the door-to-door hours, cleaning plus drive and setup, times the hourly figure you entered. Each extra person on the job is paid at the helper rate for the same door-to-door hours. Vehicle cost is round-trip miles times your cost per mile, and supplies are what one visit uses.

Those parts make a subtotal. Overhead is added as a percentage of it, to cover software, insurance, phone, and admin time that are not per visit. The result is then grossed up for the card fee, so that the fee comes out of the price rather than out of your earnings, and rounded up to the step you chose, never down. The first-clean price repeats the same steps with the first-clean hours.

The tool reports two hourly figures and they are different on purpose. Earnings per hour is what you keep per door-to-door hour at the rounded price after costs, overhead, and the fee; at the unrounded price it equals your target exactly. Gross per cleaning hour is the price divided by cleaning hours only, which is the number people compare when they quote hourly, and it is always higher than what you earn.

The flat rate is a floor built from your numbers. The tool does not know local rates, does not compare you with anyone, and does not recommend a price. Whether your market will pay the number is a judgment only you can make, and the guides linked below are about making it well. Everything here is a projection from the numbers you entered, not advice.

How to use the result

Check the number against what you quote today. If the flat rate is close to your current price, your pricing already covers your time. If it is higher, you are working below your target, and the gap tells you by how much per visit. The price increase guide covers how to move existing clients up without losing the ones you want to keep.

Quote the flat rate, not the hourly figure. A flat rate is easier for clients to accept, pays you for the outcome, and rewards you for getting faster. Build it from an hourly target, as this tool does, and present it per visit; the pricing guide shows how to turn the number into base rates by home size and frequency, and the quote guide shows how to write it up.

Let the first-clean price protect the recurring rate. A first visit takes longer, and charging for those hours sets the expectation that your time has a price. A steep first-visit discount does the opposite. The onboarding guide covers the first two weeks that decide whether the client stays.

Frequently asked questions

How much should I charge for house cleaning?

Start from your own numbers, not from what others charge. Decide what you want to earn per hour of your time, measure how long a visit takes door to door, add supplies, vehicle cost, any helper pay, and a share for overhead, then gross up for card fees. That gives the floor this calculator builds. Whether your local market will pay it is a separate question that only you and your clients can answer.

Should I charge hourly or a flat rate?

A flat rate for recurring work. Clients know the price before you arrive, you are paid for the outcome rather than the minutes, and getting faster with practice raises your earnings instead of lowering the bill. Build the flat rate from an hourly target, as this tool does, so it still covers your time; then quote the visit price and keep the hourly figure to yourself as a check.

How do I price a first or deep clean?

The same way as a recurring visit, with more cleaning hours. The first visit brings a home up to the standard that later visits maintain, so it takes longer, and the calculator prices it at your normal rate for those extra hours. Charging the first clean properly protects the recurring rate: a discounted first visit that takes twice as long teaches the client that your time is cheap.

Should weekly clients pay less per visit?

They can, because a weekly home takes less time per visit to keep at standard, and the calculator lets you check that: enter the shorter cleaning time and see the lower rate it produces. The discount should come from real time saved, not from a percentage picked to win the client. If a weekly visit takes as long as a fortnightly one, the price should be the same.

What if my number is higher than what competitors charge?

Then you know something useful: either your costs or target are higher than theirs, or they are underpricing. Check the inputs first, especially drive time and overhead. If the number holds, the choice is to accept less per hour, cut the costs that drive the price, or find the clients who will pay for reliability and thoroughness. The tool cannot tell you which; it can only make the trade-off visible.

How to price house cleaning services with flat rates, the full method this calculator automates.
How to raise prices for cleaning clients, for when the number is higher than what you charge now.
How to write a house cleaning quote, turning the rate into a quote a client can say yes to.
SmallCrew Client Value Calculator, what a client at this price is worth over the time they stay.